Event Coordinator Summer 2026

Help us create extraordinary wedding weekends in a place where nature, hospitality, and community meet.

Are you someone who thrives on logistics, loves a beautifully executed timeline, and finds deep satisfaction in creating seamless experiences for others? At Tops’l Farm, we’re not just hosting weddings—we’re curating intentional, full-weekend celebrations rooted in connection and place.

We’re seeking a poised, highly organized, and solutions-focused Seasonal Event Coordinator to support 5–8 weddings this summer season on our beautiful farm property in mid-coast Maine.

What You’ll Love About Working Here

Reliable, Competitive Compensation

We respect the leadership and presence this role requires. That’s why we offer:

• Competitive per event rates

Well-Being and Work-Life Balance

• Event-based scheduling (primarily weekends, June–October)
• Commitment of 5–8 weddings for the season
• Access to our on-site sauna and wood-fired hot tub (on select non-guest days)

A Culture of Respect and Teamwork

• We are a tight-knit, communicative, and inclusive leadership team
• We value calm problem-solving, collaboration, and professionalism without ego
• You’ll be supported by ownership and department leads who care deeply about excellence and one another

Purpose-Driven Work

• Help couples and their families experience a wedding weekend that feels effortless, warm, and deeply meaningful
• Play a leadership role in guiding timelines, vendors, and service teams with clarity and care
• Grow professionally within a hospitality-driven, high-standard environment

Your Role on the Team

As a Seasonal Event Coordinator, you will serve as the on-site lead for assigned weddings, ensuring thoughtful execution from pre-event planning through the final farewell brunch.

You will:

• Begin managing assigned weddings approximately 70 days prior (timeline review, client communication, vendor coordination — estimated 4–6 prep hours per event)
• Serve as primary on-site coordinator throughout the wedding weekend
• Oversee timeline execution and manage all transitions with calm authority
• Coordinate with planners, vendors, culinary, bar, lodging, and property teams
• Ensure FOH flow aligns with the overall event vision
• Communicate cross-departmentally to maintain standards and boundaries of the property
• Anticipate needs and resolve challenges proactively and professionally
• Represent Tops’l Farm with warmth, clarity, and leadership

The Ideal Teammate Brings

• Strong wedding/event execution experience
• Exceptional organization and time management
• Calm, solutions-oriented leadership under pressure
• Clear, confident communication with clients and vendors
• A team-first mentality with a high level of personal accountability
• Adaptability — wedding weekends move quickly, and you move with them

Schedule + Season Details

• Part-time, seasonal role
• Training and onboarding begin in spring
• Main event season: June – October
• 5–8 wedding weekends total commitment
• Weekend availability required

Ready to Join Us?

If you’re looking for meaningful seasonal leadership work with a company that values people over prestige, balance over burnout, and excellence without ego — we would love to hear from you.

To Apply

Email us at hello@topslfarm.com with:

• A short introduction and why this role feels aligned for you
• Your relevant wedding/event coordination experience
• Your availability for June–October

Let’s build something memorable — together.

—

Maine. Life. Simplified.