Event planning
Everything you need to know about booking and hosting your (awesome) event at Tops’l Farm.
Event already booked?
We will send you a dashboard login at the start of our planning process
Resources
Get a sense of things on the farm - our vibe, our layout, our lodging pricing.
The Gather Guide
Property Map
Dates & Deadlines
We know that couples will have varied approaches to their event planning. Knowing what is required from Tops’l (and when) might be helpful as you begin the process!
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For all events in a particular calendar year, we begin our planning process late fall of the previous year. So for example, if you are getting married on the farm in June we would begin our planning process on October 1st. As we update our menus each season, this gives our team time to present this information to all of our couples at the same time.
We are of course available for questions prior to the official kickoff - but generally speaking our process begins in October for the next season.
Tops’l Farm Planning Cadence:Initial Planning Kick Off call scheduled in October/November. Both Culinary Menus & Beverage Menus will be supplied at this time.
Chef Services Contract Draft 1 created before the 6th month call.
6 month check in call.
Beverage Contract Draft created at the same time (ideally) or immediately following the culinary contract. Ideally before 2/1 for all events.
45 Day Planning Call for your planner to walk us through the master timeline & final details of your event. We cannot have this call if the required materials are not uploaded into CAMP.
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We will have Open Office Hours each week once we kick off our planning so that you might have an easy way to connect with questions. In the meantime, please send questions via email.
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CAMP (our planning dashboard) is at the center of our planning process here at Tops’l Farm.
We joke that email is the place where event information goes to die - CAMP is or solution to this! It is our goal to capture each and every detail about your event and by utilizing CAMP as the information center we will ensure it is all captured!
You (and your planner) will receive logins on 10/1. -
Everyone has a different communication style and it is our goal to give you the info you need in the most timely manner (and not lose any details!) Over the years we have learned a few tips/tricks for communicating that allow for the most successful (joyful!) planning process:
Please read, bookmark & reference this EVENT PLANNING page for answers to common questions throughout the process. Please also share this with your planner and anyone else who is helping to plan your event.
Compile a running list of questions for us if the answers are not found on this page. Consider whether a quick call or a bulleted email of the questions might be best to get you the answers you need.
(In the past details have been missed because of the volume of emails sent during the planning process - if we are both organized and thoughtful with communication, it will help to make sure all the nitty gritty magic is captured properly.)We do not text as part of our planning process. All information should be sent via clear emails or our CAMP platform so we are able to reference.
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For our 2025 events we are planning a December tasting evWnt called WEDDING PARTY!
We invite you to this event at no extra charge (for our couples) and do allow additional guests for $65/pp (includes welcome drink, appetizers & meal).
The goal here will not be to use these events to make your food selections OR to have exactly what you will be having at your specific event served- rather a time to experience our expression of celebration food in our space.
Our WEDDING PARTY date coming soon!
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At some point after you sign with us and before the big event, you may require another site visit to refresh your memory on all of the specifics!
We do require at least 2 weeks notice before scheduling a site visit.
Please try to consolidate visits with your vendor team, relatives, etc to avoid mulitple dates.
If you would like to schedule a site visit, please us at hello @ topslfarm.com and we can work to find a mutually convenient time.
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We will plan a call with you & your planner for 6 months prior to your event. This will be a high level check in, a chance to ask questions and connect. Please keep this in mind when engaging with a planner for your support. At this check in call we expect to have the Chef Services & Bar/Beverage Contracts complete or at least drafted. A 50% payment for the venue, food & beverage is also due at the 6 month mark.
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It is our goal to have you/your family/guests arrive at the farm ready to enjoy your event - with our team 100% clear on how best to support.
This call is an important one for you to share all critical details and plans for your event. With your dashboard login, you will have a clear sense of the information we require by 30 days out and this call is a great time to firm up final logistics.We do require your planner to be on this call ready to lead us through your plans.
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All final numbers are due & all payments must be received at this time.
If we do not receive final numbers, we will proceed with the numbers we have in original chef services contracts. Any changes needed to be made to Event Orders & Invoices after this date will be subject to a $250 admin fee. -
There will be several key moments during your planning with us for payments. If you have any questions re: what items will be due, pelase do reach out for clarity. It is a huge investment with us that we take very seriously and want to make sure you are 100% clear on how this will roll out during the planning process.
Regarding payment, we offer several options, with our preferred methods being:Bank transfer/ACH: This is a streamlined, secure, and an immediate option with minimal fees.
Paper or Digital Check: Please mail checks to our PO Box. It will take a smidge longer but free of charges! Please shoot us an email when you mail it so we can be on the lookout.
Credit Card: While we offer credit card payments for your convenience, please note there is a 3% bank processing fee which is significant for a small business like ours. If there is a reason the credit card option is preferrred, we'd love to have a conversation about it so we can determine if there are other options that will avoid considerable bank fees.
Roles & Vendors
It takes a village. Literally, it does.
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Sarah Pike, Owner. Primary point of contact through sales questions, initial calls and signing the venue contract, and as your primary point of contact for the entire planning process. This includes securing food & beverage services for your event on the farm, answering all of your questions, as well as setting up our structured planning calls with you and your planning team (6-month and 45 day calls). Sarah will not be present at your events on-site, but will be there to greet you when you land on the farm.
Event Captain. In advance of your arrival on the farm you will be connected to your Event Captain who will be your main point of contact on site during your event. We have a small team of really amazing hospitality/event folks who are joining us for the 2024 season and they will look forward to being introduced to you on the 45-day planning call.
The role of the Event Captain on site during your event will be to make sure our venue operations, as well as food & beverage execution run with great precision.t’s critical to note that this person is not intended as a planner or coordinator for your wedding.
Throughout the event time, they will be on property to ensure all property rules are adhered to. They will remain on site with your planner until the last non-lodging guest has departed.
The Event Captain will not:
Oversee rental delivery or tent installation.
Set up additional tables & chairs and moving heavy objects throughout the weekend. This includes in the event of foul weather - the Event Captain is not to be relied upon for the labor needed to activate a “plan B”.
Set up decor items.
FOH staff during your event:
The Tops’l Farm staff will setup all bar and table settings as it relates to catering. Generally our team and your planning team will work together on event days to get this done most efficiently.
We are proud of the team we have gathered to support you during this process and look forward to making it a joyful one for all.
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As we discussed during our first conversation, we do require that all weddings held at Tops’l Farm be supported by the couples licensed Wedding Planner/Day of Coordinator or, new in 2025 one of our Tops'l Farm Event Planners.
If the Planner is not on our vendor list, it is imperative that you get approval from Tops’l prior to signing any contracts for this important role as it is a key element to the success of your weekend here on the farm. The planner is not to also be a guest at your event.
The information below will help to clarify what we expect of your planner during the process.EXPECTATIONS AND REQUIREMENTS
Event Planner/Coordinator must have liability insurance and a copy listing Tops’l Farm, as an additional insured. This will be due 30 days prior to the event date.
Event Planner/Coordinator will coordinate all aspects of the Event, including Wedding Rehearsal and all aspects of the Wedding Ceremony and Reception, if applicable.
Any rental items such as a tent/bathroom trailers are the sole management of your planner. We are happy to direct rental companies as to desired locations of these items - but troubleshooting issues with these items are not the responsibility of Tops’l Farm.
Event Planner/Coordinator will be responsible for the Client’s personal items.
Event Planner/Coordinator will be responsible for receiving and the coordination of all vendors (Caterer, Musicians, Florist, Photographers, etc.). This includes load-in and load-out.
Event Planner/Coordinator should be present on the 6-month check in call. It is required that they are present for the 45 day planning call and use this call to ask the Tops’l team questions/share the timelines/plans for the weekend in specific detail.
Event Planner/Coordinator will provide a professional typed timeline (with keen focus on food/beverage start/end times and vendor list via email at least 4 weeks prior to the Event and provide any updates prior to the event day. Include time of arrival and expected departure of all vendors.
If the meal is a plated dinner, we need a clear table map with guests names and choices.Event Planner/Coordinator will be the point person for the Tops’l staff during all events from start to finish (rehearsal dinner, wedding day, etc.).
Event Planner/Coordinator must be present for setup, event and strike for all events at the farm (welcome events, rehearsals, setup, cleanup).
Event Planner/Coordinator will ensure that all vendors completely clean up/removes all items that they bring on property or be responsible for cleanup. This is not the responsibility of the Tops’l staff. If Tops’l staff is left to clean up after vendors, a minimum fee of $100 per hour will be applied to the Client.
If Tops’l Farm is providing the buffet, it is the Event Planner/Coordinator’s responsibility to release table by table. A plan should be discussed day of with the Tops’l Event Captain.
Event Planner/Coordinator and hosts setup team are responsible for the setup of all of Tops’l rental tables and chairs a per the desired floorplan/s as well as placement of all specialty items and décor. Tops’l staff is not responsible for moving flowers, equipment or chairs/tables or placing escort cards or favors. If additional Event Production support is desired, Tops’l Farm can be hired for additional help if known in advance.
Event Planner/Coordinator is responsible for table settings but the Tops’l Farm Event Staff will be available to help set the plate, silverware, any linens with the planners direction.
Event Planner/Coordinator must keep in close communication with Tops’l Event Captain and vendors throughout the entire event.
Event Planner/Coordinator will help to enforce noise restrictions as well as all venue rules (i.e. smoking areas).
Event Planner/Coordinator must stay until Event is over and do a walk through with the Tops’l Event Captain after all vendors and guests have departed.
Please try to consolidate visits with your vendor team, relatives, etc to avoid mulitple dates.
If you would like to schedule a site visit, please us at hello @ topslfarm.com and we can work to find a mutually convenient time.
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While we do not require use of any specific vendor, we do have a list of favorites who know our property well.
These vendors are in demand, so please think about booking them for your date quickly to ensure availability.
Photography
Hannah Hoggat
Natalia Paliyenko Photography
Wylde Photography
Lindsay Hackney Photography
Cakes
Stones Throw
Barn Door Baking Co
Bam Bam Bakery (GF)Officiants
Marianne Vold
Janice Gardner
Janis MaylinLighting
Griffin & Griffin Lighting
Floral
Dandy Ram Farm
Blue Cloud Farm
Bad Rabbit Flowers
Lazy AcresHair & Makeup
Hair that Moves
Amanda McCarthy BeautyTransportation
DJs
DJ Jon
Venue
While we love a simple celebration as much as the next person - there are a lot of moving parts & questions to even the simplist of events. Here’s a good list of some of the specifics at Tops’l Farm that you should familiarize yourself with during your planning.
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LOCATIONS:
Use of the below spaces are included in your event fee. Any other alternative locations may require additional event production fees.
Our most popular areas are:Apple tree behind the farmhouse
Blueberry Hill behind the farm cottage
Event Barn (lawn or inside for smaller events).
PLAN B CEREMONY PLAN:
We will require a clear plan B for your ceremony in the event of weather on our 45 day call.ELECTRICITY:
We do not have an audio system for ceremonies. You will have access to electricity by the apple tree and the event barn. Blueberry Hill does not have electricity, and power cannot be run to this spot. Events here will need to be considered off-grid.
TOPS’L SEATING:
In total, we have 30 rustic black benches (these seat 4 adults each) and 40 black folding chairs to be used on property in a place of your choosing. The Tops’l Farm team will have the desired number of rental items delivered to the event areas, but it will be up to your team to setup as per your requirements. If you require assistance, please discuss our Event Production Support options.
We do not have the ability to move seating from ceremony site to reception site afterward so please make other arrangements should you need seating at both events that exceeds our numbers.
There are no bathrooms at the ceremony site.
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SETUP
We will bring the desired tables, benches and chairs to the event spaces as part of your venue contract with us with no extra charges. Your event team will need to set them up as per your desired floorplan. If you desire to hire Tops’l Farm for event production we are happy to discuss.
BARN - TABLES AND SEATING:
We have 15 wooden farm tables, 8’x2.5’ and 30 black 8’ benches. In addition, we have 40 black folding chairs. The number of tables you request via your dashboard will be set aside for you for your established setup time in the barn.
Items can be requested for use in one area per event - if you require more seating/tables for multiple events in multiple different spots on property, additional outside rentals should be secured.BARN - ELECTRICITY
Our facility can handle 15-20 amps of 120 voltage, anything higher would be concerning and need outsourced additional electricity (multi piece bands). Prior to signing with your band, please confirm additional needs with them.We have exterior outlets for tent lighting, bands, etc. on either side of the screen porch. One has 4 and one has 2.
BARN - BATHROOMS
We have two individual bathrooms that are shared between guests and staff. Extra bathroom facilities are required for all events over 80.TENTS
Tents are welcome and are required for events over 80 due to challenges that arise with weather and the need to have ample space ceremony site, cocktail hour and dinner space for your event. We have a designated tent area in the meadow next to the barn. Tents must be secured by an approved vendors. Please establish your Plan B weather plan with your planner well in advance of your event date to get these secured by a rental company asap.LIGHTING
We have bistro lighting setup in our outdoor space, our porch space and our barn space and is included as part of your event fee. If you desire different lighting and require Tops’l Farm to take this lighting down, this will be charged under extra Event Production fees.
HEAT/AC/FANS
You may want to consider bringing in additional resources for temperature control if your group requires it. We do have heaters for cooler months and some barn fans in the summer, but depending on the climate/time of year, guest size, etc it might be something to consider for guest comfort.
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Here is a layout including the use of all 15 of our tables & 30 benches and not utilizing the porch for seating.
Feel free to download this layout and play around with it as you see fit. Please note that many configurations in our barn do not always work well for the functioning of the event itself….we have learned a thing or two during our 7 years of events! All final floor plans will need to be submitted to Tops’l in advance of our 45 day call to confirm it works. We reserve the rigth to make edits if there will be challenges with dinner service with any submitted layout.
A few things to note:The mezz is included in this layout and can get HOT in the summer. Our barn does not have AC and most of the time is quite comfortable. We do have large fans for this area to help circulate airflow.
For larger weddings over 80, this layout will require an additional tent for Plan B scenarios with weather. The porch as included in this scenario is not big enough to host 100+ for a cocktail hour. As a reminder, if a tent is utilized, it must be put up by a rental company (no DIY tents please).
As indicated in our reception information, our tables sit 8 comfortably.
Please utilize this as a start for your own planning - DJ/band area, gift tables, tables for food are all to be added per the details of your event.
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While we don’t like to think we have standard events here, we do see that the most epic of weekends go a little something like this:
Friday
Host early Check In & Tops’l Meet & Great: NoonCheck in for all other lodging guests: 3 pm
Welcome Event: 5 pm - 8 pm
Saturday
Morning Setup of Event Space - 9 amGuest Fun & Frolic - all day!
Ceremony - 4 pm
Cocktail Hour - 4:30 pm
Dinner - 6 pm
Last Call - 9:30 pm
Event Concludes - 10 pm
Sunday
Farewell Brunch - 10-12
Check Out - noon -
We are happy to offer the following as part of your event at Tops’l Farm (event barn space only no extra charge):
Bistro Lighting: Setup in our event barn, in the barn porch, and outside in the lawn area.
Mismatched Glass Vases (50) (bud vases, mid sized vases, some larger vases).
Vintage Brass Candlesticks (30) You provide the dripless taper candles.
Vintage Easel.
Please see our list of other items that are available for an additional cost.Other decor notes:
All additional/rented decor must be removed at the close of the event by your event team. It can be set aside in the barn porch for pickup the next day before checkout.
Any decor that is to be setup above 12’ in the event barn must be installed by a professional install team.
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We have a few lovely things that we would be happy to rent for your event:
Natural Colored Faux Sheepskins. Create the coziest of spots with our skeepskins - perfect for early season and late fall weddings. $50/5 sheepskins. 75 available.
Vintage & New-But-Vintage-Looking Coolers. $25 per cooler. 8 available.
Glass Luminaries (40, various heights) - up to 3” pillar candles (you provide). Example Here. $3 each.
Battery Operated “real wax looking” Pillar Candles (various heights, with remote & no need for luminary) (100) $3 each. Will require you to provide your own AAA batteries - 3 per candle.
Votive Holders (100) $.60 each
Whiskey Barrel (cocktail high tops) $50/barrel (3 available)
Gold Disco Ball Package. Bring on the dance party! 18 (8 inch) and 18 (12 inch) disco balls. $750 (plus event production fees)
Woven Rattan Charger. Bring a bit of texture to your table. $1.99/charger (130 available)
Elevated Dishware. Starting in 2023 we will be offering our gorgeous white (with black trim) dishes for your celebration table. This would replace the wooden plates that are included in the base price of your catering contract. Please inquire for a custom pricing list based on your specific needs.
Antique Boho Seating Area. A lovely photo op if there ever was one. $535Includes (settee, 2 side chairs, 2 side tables, bench & brass coffee table)
Projector & Movie Screen (incudes setup) $500
Vintage BINGO Setup $800 (includes event production)
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We absolutely love our yurt space. However, it is an off-the-grid-adventure and is not appropriate for all group gatherings. As we mention during our initial calls, guests must be able to hike to and from the yurt. We are able to assist with 2-4 guests who cannot make this trek - but no more. If your group has folks who cannot make this hike, an alternative location should be considered.
Additionally, it takes herculean efforts on our events team to produce an event of any kind down at this space. As such starting in 2023 we will be charging a $1500 location fee (minimum) for any events held at the yurt.
Yurt Event Guest Count40 adult capacity, give or take.
Tables & Chairs
5 wooden outdoor 6’ picnic tables with benches.
6 bistro tables w/ 2 chairs each
Decor
We do not provide any decor for yurt events. Any decor you choose to bring should be kept at a minimum as it all needs to be carried to/fro and will require additional staff fees to transport. Please discuss in more detail with your planner.Bathrooms
There is one compostable “rustic” bathroom at the yurt. It is not ADA accessible and requires a flight of stairs to access.Electricity
There is no electricity except for our generator that runs our bistro lights.Music
Please bring your own ~ downloaded ~ playlist with wireless speaker. We do not provide speakers/music for the event.Water
There is no running water at the yurt, we bring our own supply for dinner service drinking, cooking, and cleaning. Extra water needs need to be noted in advance (flower arrangements, etc).Children
We have also found that kids highly dislike and often refuse to use our compostable toilet. If children are going to attend, please make sure parents are aware of the hike and bathroom situation.Transportation
We are able to provide 2 total rides for guests in need. Our Kubota is a three seater and very much an adventure. Any transportation for décor, flowers, (etc.) to yurt will require advance notice and may require extra charges. Rides that were not planned in advance for specific guests will not be available during dinner service (unless in an emergency).Lighting - Safety
LIGHTED PATHWAYS DO NOT EXIST ON PROPERTY INCLUDING THE PATH TO THE YURT. Guest must be instructed to bring their own headlamps/flashlights for safety. -
No outside wood please!
Wood for fires. $10/bundle. Each bundle will burn for a small fire for about 2 hours. Please let us know where you would like to have fires and for how many hours & we can help determine the right amount as well as have it delivered in advance of your event.
Hosts of larger celebrations typically order a larger amount to be delivered to the main picnic area in the campground, farmhouse, farm cottage prior to arrival – to supplement any that guests might purchase directly.
Please let us know by 30 days prior to your event if you would like us to add this to your invoice/plan for the weekend.
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Property Signage:
We do not provide signage around the property outside what is already there (cabins, farmhouse, etc). We suggest you think about how you will be directing your group – information prior to arrival on where to park, how to get to locations of the first event, etc.
Bar Signage: We will provide basic signage for your bar/beverage service. If you require anything different, please let us know you will be bringing your own.
Printed Dinner Menus: We do have a template you are able to use for the menus for your event. We do not print these menus so this would be something to add to your plans.
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We allow DRIPLESS taper candles in sturdy candle holders in our barn.
Votives are allowed on the perimeter of the barn - as long as they are in approved metal or glass holders. No votives in simple plastic holders.
Any wax let on our furniture or spaces will result in additional cleaning fees - so please be mindful of the quality of candles you purchase. -
Being a working farm and event venue, we unfortunately cannot allow fireworks on our property. The stress a fireworks display creates for our animals is a significant concern, and the resulting debris poses a considerable challenge for our property team to ensure a clean venue for the next event.
Food & Drink
Quite possibly our favorite topics. Please aquaint yourself with this information to prepare for your menu selections!
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We are so proud of our food offerings here on the farm. Our carefully crafted menu reflects our love of simple Maine flavors, local ingredients and our desire to offer you/your loved ones the most gorgeous event food ever!
Given most events span several days - we offer super simple options for welcome events and farewell brunches and of course, the main event celebration.
Allergies & Dietary Preferences: In most cases we are able to accommodate - any serious allergies require a conversation during the planning process.
Rentals: All our base catering pricing & service includes basic rentals for your dinner executions - basic plates, silverware, serving platters. We do not include or have linens for events.
Plate upgrades available - please inquire for pricing. If you desire to bring in your own outside rentals - totally fine! Our feelings won’t be hurt. -
Ta-Dah! Please review our menu offerings for 2024 and start thinking about choices for your event/s!
2024 Catering MenuOnce you have studied the menu and made choices please go to your Event Planning Folder (sent to you as part of the 10/1 Kick Off Email and fill out the Form Question for “Menu Thoughts”. Once we have these initial choices, we will put a draft menu together for you to review.
Please note: Once we relaunch CAMP we will be removing these folders, but this is our initial method for the kick off in October.
We are here to help answer questions and develop the most amazing menu for your event - if you’d like to schedule a call to discuss anything - please reach out!
Vendor Meals are offered at $45 each. We will do our best to support with dietary preferences but cannot guarantee.
Children’s Meals are offered at $25 each and are a simple offering of pasta with vegetarian red sauce & cheese. -
As per our Maine State Liquor license we are required to provide bar service in our event spaces - Event Barn & Riverside Yurt. This means procuring & pouring. No outside bar service or DIY scenarios. You are welcome to bring your own personal beverages in our lodging spaces.
Consumption Bar
We work on a consumption bar model. Meaning we will work with you on an estimate prior to your invent, bill/invoice on this estimate, have our bartenders track all consumption during your event, and reconcile the amount post-event with either a refund or additional charge.
Cash Bar
if you are opting for a cash bar option for any portion of your event, you will still be responsible for staff charges for setup and service. We will have a tip jar available for our hard working staff.Signature Drinks vs Full Bar
We do not offer full bar. We have created a menu of delicious signature drinks each season and offer 2 signature drinks per event. If there is a special bottle needed for an event, we can discuss options.
Liquor License
We have a max 6-hour service liquor license –last call must be 30 minutes prior to event close (working forward from start time). If the cocktail portion of your event starts at 4pm, last call will be 9:30 pm.
Beer
We offer beer in cans & bottles only.
Glassware
We have matching water, wine and beer glasses for your use. Rocks and coupes are mismatched. These are all included in our bar service offering & are covered under “service” charges to account for dishwashing/handling. If you desire other glassware, you are welcome to seek out additional outside rentals.
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2023 Bar & Beverage Menu will be launching in late January 2023.
Why isn’t our Beverage Menu available earlier?
First, we like to secure the Chef Services for your event first, following with the Bar & Beverage plan after.
Secondly, we work with small producers/vineyards and want to make sure that our selections for the year will have plenty of inventory during our high season. This info is generally available at the start of the year.During the planning process we will request specific thoughts re: selections and will draft a contract/invoice based on your choices.
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We are happy to provide alternatives for those seeking Gluten Free, Vegetarian & Nut Free options at your celebration. Unfortunately we are not able to accomodate all possible allergens that might be present in your group so please do discuss with us if this is a concern.
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We often get asked what the different is between the Admin Fee, Staff Fees & Gratuity. As this is a considerable part of the cost of your event, we feel it deserves explaining here:
Admin Fees. 5% of both food & beverage costs. These fees cover all of our time and expenses required to help plan your event. We put many hours with our couples directly, as well as meetings with staff, writing FAQs and developing an intentional process around getting married at our space.
Gratuity. In 2024 we are now adding a 15% gratuity line to our food and beverage costs. These get distributed directly to our entire team. If you would like to add an additional amount on top of this before, during or after your event, this is entirely up to you. This policy is a key componant in helping us hire (and retain) exceptional staff in a very competitive service landscape here in Maine in the peak season.
Staff Fees. These related to all of the costs associated with staffing your event - the competitive hourly wage to the employeev for setup, service and clean up for your event, handling/cleaning of all rentals, tools/technology for keeping a staff, etc.
If you have any questions re: our rates, please don’t hesitate to ask.
Lodging
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How do I book lodging?
You will receive a Lodging Link specific to your event during your planning kick off with us in the fall.Property Takeover. If you are utilizing the property as a private buy-out, all Woodland Cabins, the Farmhouse, The Cider House & the Farm Cottage must be secured by your party as per our venue contract. No lodging is included in the event fee. Extra nights may be possible and will incur additional nightly charges. If there are open spots on the property at 30 days prior to your event, we will add these to your final invoice.
Ammenities: All spaces have the following items for your comfort & convenience: linens, towels, pillows, basic bath items, and coffee/coffee maker. Iron & ironing board available in the Farmhouse, Farm Cottage & Cider House properties. The Farmhouse also has a full length mirror!
Cabin Assignments. If there are specific cabin assignments desired for your event, this must be sent 30 days prior to your event date. Please consult our property map under the resource section for specific cabin numbers and locations. If we do not receive this, we will assume a random assignment is fine.
Cots. Adding cots for children only are available (up to 10 per weekend) and need to be added to the reservation during the booking process. Pillows are included in the cot rental, but bedding is not.
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Check In Process. There is no formal check in for any lodging at Tops’l Farm. All self-check in info (what to pack, how to get to the cabin) is sent to the specific guest on the reservation prior to arrival.
Check In Timing. Please discuss your groups specific check-in and check-out times. Check in is typically 3pm day of arrival and will be planned as such unless we discuss prior to the event.
Check Out is noon on day of departure. If you require modifications to this timing, we will do our best to accommodate and will work with our housekeeping team to adjust if we can.
A note about brunch events on checkout day: We will require that guests are checked out of rooms (cars packed) before attending a brunch event so that we may get ready for the next group without a lot of late check-outs. -
FARMHOUSE
4 bedrooms. 2 queens, 2 fulls, 2 twins. 3 bathrooms.
FARM COTTAGE (all single story)
2 bedrooms (full, queen) + 1 den daybed. 1.5 baths
CIDER HOUSE
4 bedrooms, 7 full beds, 1 king. 3 bathrooms.WOODLAND CABINS - 11 total cabins
10 Cabins (2 twin beds, shared bathroom, no electricity)
1 Queen Cabin (queen bed, seperate bathroom, electricity) -
For groups larger than our capacity (or because some people just prefer a “proper hotel”) you are in luck. Nearby towns of Camden & Rockland have lovely options for groups. Be sure to book early as spots tend to fill quickly, especially in the summer season.
Some of our favorites:
ROCKLAND (20 minute drive)
CAMDEN (25 minute drive)
Camden Riverhouse
Hotel16
Bay View
Lord Camden Inn
Camden Harbor Inn
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If you have lots of guests please look into Country Coach Charters for transportation to & fro!
We are only able to accommodate a total of 60 cars on the entire property (including vendors).
Misc.
Everything else we could think of. Have a specific question for us. Just ask!
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No outside wood please!
Wood for fires. $10/bundle
Each bundle will burn for a small fire for about 2 hours. Please let us know where you would like to have fires and for how many hours & we can help determine the right amount as well as have it delivered in advance of your event.
Hosts of larger celebrations typically order a larger amount to be delivered to the main picnic area in the campground, farmhouse, farm cottage prior to arrival – to supplement any that guests might purchase directly.
Please let us know by 30 days prior to your event if you would like us to add this to your invoice/plan for the weekend.
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Aside from horseshoes behind the farmhouse, our yard games are consistently missing pieces and from flea markets! We suggest bringing your own games for your event.
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Can I bring my dog to Tops’l Farm?
Well behaved dogs are welcome at Tops’l Farm with the exception of the campground. If you are planning on bringing an animal to the Farmhouse, Farm Cottage or Cider House, a pet fee needs to be added to your reservation. Please let us know if this is your plan .Other things to note:
- No unattended dogs by the road or our farm animals.
- No animals on furniture. If you think this will be impossible with your pet, please consider boarding. Damage from hair on furniture from pets will come out of the hosts damage deposit. This includes well-meaning poo-bags that are not disposed of properly!
- If you are leaving for several hours, please crate the animal.
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We are happy to try and make connections to local babysitters if we can. It is not a guaranteed service and all arrangements will need to be made between you/the resources.
To inquire about babysitters, please send us an email with “Babysitter Request on ______ <event date>” in the subject line. Please include the specific information below so we may easily forward the details to our hosts:Name:
Phone:
Date of service (include start/end times)
# of children
Location (where on property will the children be staying?)
Special notes about the job (what can the babysitter/s expect?)
Rate:
Once we receive this information we will forward along to the network of babyistters in the area. Please know that they are in no formal capacity associated with Tops’l Farm, all vetting must be done by the families themselves.