We’ve booked the date - now what? Here is how the rest of our planning will look from a high level.

Tops’l Farm Planning Cadence:

1. Additional Planning Support. Your base package with us includes Day of Wedding Coordination with an in-house planner. This engagement officially begins 70 days prior to your event. If this package is sufficient for your needs, we will make an introduction to your planner around 4 months before your event. If you desire more help and would be interested in getting a custom proposal for additional planning services, please let us know ASAP. We would be happy to learn more about your needs and see about crafting a proposal for Full Planning or Full Design.

2. We will send a kick off email on 10/1 prior to begin our planning together! There will be a calendar link in the email to plan a Kick Off call as a first step in October/November. Please try to have a call scheduled in October or November at the very latest. On this call we will also set a date for your 6th month planning call.

3. Catering & Beverage Menus - our updated menus will be shared on 10/1. All Catering & Beverage Contracts to be completed as a first step in our planning before Janury 15th.

4. 6 month check in call. Casual check in and hello! This is a great call for general (non-urgent) questions so please plan on compiling a list of things to discuss as they come up after our kick off call.

5. Planner Introduction. The Day of Coordination introduction will happen around 4 months prior to your event. They will reach out to you directly for seperate one-on-one conversations.
   

6. 45 Day Whole Team Planning Call. This is where ALL the details come together and we will walk through the master timeline & final details of your event with your planner. We cannot have this call if the required materials are not uploaded into CAMP. We will scheduled our ON SITE MEET & GREET for your check in day on this call.

7. A note about data & details. A large part of the most successful weddings at Tops’l Farm are with couples who work in lock step with our requests and deadlines for final information. It is critical that you review the information we will need for the 45 day planning call before ANY deadlines are sent to your guests (for RSVPs).

8. What do we need at the 45 day call? You will have an exhaustive list on 10/1 with appropriate forms… but to give yo a flavor:

   • All final guest counts (for all events),

   • Allergens and dietary preferences for all guests for all events.

   • Vendor meals/ children meals.

   • Final event times - start/end for each event.

We are here to chat at any time and prefer a quick phone call vs lots of emails.

Please use this link to our calendar to schedule time in between our planned Event Planning Calls:

Sarah Pike Wedding Planning Office Hours

We will send you a login to Tops’l Farm CAMP dashboard as part of our kickoff together.

What is CAMP?

CAMP is our compass. It is the way in which we exchange information with each other in a clear and organized way. Over the years we have found email simply does not work as a means by which to organize critical event details and decisions. All information that we will need for running a smooth event will be located in CAMP - you will have access to forms and be able to see all the details needed, along with due dates.

Your planner will also get a login to CAMP and will collaborate with you on your forms as soon as they are in the mix.

You are able to save data in the forms and then FINAL SUBMIT when you feel it is ready for us to review. Please do not submit forms to us until you are confident they are final.

If you ever have an issue with logging in, or with the functionality of CAMP - please let us know. We know this tool is a powerful one and helps us all stay organized together. Any input from your experience will help us continue to improve!

Everyone has a different communication style and it is our goal to give you the info you need in the most timely manner (and not lose any details!) Over the years we have learned a few tips/tricks for communicating that allow for the most successful (joyful!) planning process:

• Please read, bookmark & reference this EVENT PLANNING FAQ page for answers to common questions throughout the process.

• Compile a running list of questions for us if the answers are not found on this page. If something is urgent, please either write URGENT in the subject line of an email or grab some time in the Planning Office Hours.
  
  (In the past details have been missed because of the volume of emails sent during the planning process - if we are both organized and thoughtful with communication, it will help to make sure all the nitty gritty magic is captured properly.)

• We do not text as part of our planning process. All information should be sent via clear emails, scheduled phone calls or our CAMP platform so we are able to reference and distribute within our team.

Experience the magic of Tops’l Farm and the flavors of our upcoming season at our annual Open House! This special event is our way of celebrating and thanking YOU and offering a glimpse of our food approach and quality.

Enjoy a complimentary evening of food and drinks as our guest (for booked couples). We'd love for you to share the experience with friends and family; additional guests are welcome for $50 per person.

Date: A Friday in April 2026

This is a wonderful opportunity to connect with our team before the season begins. A detailed invitation will be sent directly to you.

At some point after you sign with us and before the big event, you may require another site visit to refresh your memory on all of the specifics!

• We do require at least 2 weeks notice before scheduling a site visit.

• We do not do tours from mid December - March as the farm and staff are hibernating! We are happy to accommodate tours from April - December.

• Please try to consolidate visits with your vendor team, relatives, etc to avoid mulitple dates.

• If you would like to schedule a site visit, please us at hello @ topslfarm.com and we can work to find a mutually convenient time.

We will plan a call with you 6 months prior to your event. This will be a high level check in, a chance to ask questions and connect on any questions that have been compiled as part of your planning.

It is our goal to have you/your family/guests arrive at the farm ready to enjoy your event - with our team 100% clear on how best to support.

This call is an important one for you/your planner to share all critical details and plans for your event. We will use this deadline as our north star in getting all the lovely details together.

With the CAMP FORMS available to you at the planning kick off- you will have a clear sense of the information we require by 45 days out and this call is a great time to firm up final logistics.

Specific information needed will be as follows:

1. Final Master Timeline: Including first delivery, check-ins, check
outs, start/end times for each event, and everything in between! We do request that your planner draft a timeline that includes just information relevent to Tops’l - mealtimes, setup times, etc.

2. Final Guest Counts: All meals.
3. Final Children Counts: All meals
4. Final Vendor Meals: If applicable, with dietaries and choices.

5. Dietary Preferences & Allergens: For all meals with Guest Names.

6. Final Meal Counts (if applicable). If doing family style we still need the location of each guest with a dietary consideration.

7. Lodging. Lodging lists supplied with specific assignments if desired. All unbooked lodging
will be added to the final invoice as this time.

8. Final Floor Plans. for all events including a list of rentals needed from Tops’l Farm with specific quantities. Floor plans for inside/outside, ceremony and PLAN B for all events.

9. Seating chart for meals. If family style, we will still require a chart for all individuals with dietary preferences/allergens that need special consideration.

10. Rental Items. Any other rental items required from Tops’l Farm.

11. Event Production. Will this be required at any time during the event? Event production is for support from our team for any request that is above and beyond our standard base support.

11. Weather! Plan B plans for all events.

12. Vendor Info. All vendor names/contact information along with their COIs.

13. Host Event Insurance. A copy of your policy with the required coverage.

14. The nitty gritty. Any and all details that you think will help Team Tops’l support your event with excellence is our goal of this call! Walking through your event plans will help us tremendously.

Please let us know if you have any questions at any time about what is needed on this call. Should your information not be complete we will reschedule for a later date. Any final information given after the 45 day mark, there iwll be a $250 late fee issued for late information. Additionally, it will be considered a material breach of contract and we will proceed with invoicing with numbers supplied at the time of catering contract signatures - so please have RSVP dates due from your guests with plenty of time.

All final payments must be received at this time.

Any changes needed to be made to Event Orders & Invoices after this date will be subject to a $250 admin fee for each occurance.

There will be several key moments during your planning with us for payments. If you have any questions re: what items will be due, pelase do reach out for clarity. It is a huge investment with us that we take very seriously and want to make sure you are 100% clear on how this will roll out during the planning process.

Regarding payment, we offer several options, with our preferred methods being:

Bank transfer/ACH: This is a streamlined, secure, and an immediate option with minimal fees.

Paper or Digital Check: Please mail checks to our PO Box. It will take a smidge longer but free of charges! Please shoot us an email when you mail it so we can be on the lookout.

Credit Card: While we offer credit card payments for your convenience, please note there is a 3% bank processing fee which is significant for a small business like ours. If there is a reason the credit card option is preferrred, we'd love to have a conversation about it so we can determine if there are other options that will avoid considerable bank fees.

If you have questions on anything related to payment during your planning with us, please send a note to our Finance Departmant at any time.

accounting@topslfarm.com

LOCATIONS:
Use of the below spaces are included in your event fee. Any other alternative locations may require additional event production fees.

Our most popular areas are:

• Apple TreeCeremony Location (behind the farmhouse)

• Woodland Ceremony Location (in the woods beyond the campground)

• Event Barn (lawn or inside for smaller events).
  

PLAN B CEREMONY PLAN:

We will require a clear plan B for your ceremony in the event of weather on our 45 day call.

ELECTRICITY:

We do not have an audio system for ceremonies. You will have access to electricity by the apple tree and the event barn. Events here will need to be considered off-grid.

We do not have the ability to move seating from ceremony site to reception site afterward so please make other arrangements should you need seating at both events that exceeds our numbers.

There are no bathrooms at the ceremony sites.

BARN SIZE - 30’x40’.

Our gorgeous post and beam barn can fit 130 people (downstairs and mezz) for dinner but cannot be a location for all PLAN B needs in the event of bad weather - ceremony, cocktail hour, dinner and dancing spot. Please see below for requirements for guest counts over 80.

BARN - ELECTRICITY
Our facility can handle 15-20 amps of 120 voltage, anything higher would be concerning and need outsourced additional electricity (multi piece bands). Prior to signing with your band, please confirm additional needs with them.

We have exterior outlets for tent lighting, bands, etc. on either side of the screen porch. One has 4 and one has 2.

BARN - BATHROOMS
We have two individual bathrooms that are shared between guests and staff. Extra bathroom facilities are required for groups over 80.

TENTS
Tents are welcome for all events and are REQUIRED for groups over 80. We have a designated tent area in the meadow next to the barn. Tents must be secured by an approved vendors. We are able to connect to power in the tent for additional lighting.

Please establish your Plan B weather plan with your planner well in advance of your event date to get these secured by a rental company asap.

Glass House (coming 2026)
We are so excited to be constructing a gorgeous new structure at the farm that we are calling the Glass House. More details to be shared for the event kickoff on 10/1.

LIGHTING

We have bistro lighting setup in our outdoor space, our porch space and our barn space and is included as part of your event fee. If you desire different lighting and require Tops’l Farm to take this lighting down, this will be charged under extra Event Production fees.

HEAT/AC/FANS

You may want to consider bringing in additional resources for temperature control. We do have heaters and barn fans, but depending on the climate/time of year, guest size, etc it might be something to consider for guest comfort.

Audio. Please see the speaker and mic section for more detail.

While we love getting creative like the rest of you - there are certain flows and layouts that work in our space…and some that really don’t! We have thoughtfuly created the following floorplans with thought to serving/guest flow, etc!

Barn Layout #1
10-14 tables (80-130)

Barn Layout #2
6 Tables (40)

Barn Layout #3
8 Tables (56)

Barn Layout #4
4 Tables (32)

Here is an example of a layout that does NOT work (the 4th table is what kills this option and does not work for our event flow)

Unapproved Layout

If you have ANY question on what is approved and isn’t - please share a draft of your layout plans as soon as you have them - we are happy to share our perspective if anything deviates from the examples above!

As part of our offer to make things as easy as possible, we have several items included in our Event Fee that we are happy to have you use for your weekend event.

All final rental requests will formally be made via your final event detail forms in CAMP and are due 45 days before your event.

Items can be requested for use in one area per event (meaning we are not moving furniture rom one part of the event to another use in the same day eg. ceremony to reception). If you require more seating/tables for multiple events in multiple different spots on property, additional outside rentals should be secured.

Our available items are:

• 15 wooden farm tables, 8’x2.5’

• 30 black 8’ benches

• 50 black folding chairs

• 10 rustic outdoor cocktail tables

• 6+ rustic outdoor benches (seats 2 people)
  
  

We are happy to offer the following as part of your event at Tops’l Farm (event barn space only no extra charge):

Bistro Lighting: Setup in our event barn, in the barn porch, and outside in the lawn area.

Mismatched Glass Vases (50+) (bud vases, mid sized vases, some larger vases).

Brass Candlesticks (50) You provide the dripless taper candles.

2 Vintage Easels for signage

Woven Rattan Charger. Bring a bit of texture to your table.

Please see our list of other items that are available for an additional cost.

Other decor notes:

• All additional/rented decor must be removed at the close of the event by your event team. It can be set aside in the barn porch for pickup the next day before checkout.

• Any decor that is to be setup above 12’ in the event barn must be installed by a professional install team.

We have a few lovely things that we would be happy to rent for your event:

• Natural Colored Faux Sheepskins. Create the coziest of spots with our skeepskins - perfect for early season and late fall weddings. $50/5 sheepskins. 75 available.

• Vintage & New-But-Vintage-Looking Coolers. $25 per cooler. 8 available.

• Glass Luminaries (40, various heights) - up to 3” pillar candles (you provide). Example Here. $3 each.

• Battery Operated “real wax looking” Pillar Candles (various heights, with remote & no need for luminary) (100) $3 each

• Votive Holders (100) $1 each

• Gold Disco Ball Package. Bring on the dance party! 18 (8 inch) and 18 (12 inch) disco balls. $750 (plus event production fees)

• Antique Boho Seating Area. A lovely photo op if there ever was one. $535
  
  Includes (settee, 2 side chairs, 2 side tables, bench & brass coffee table)

While we don’t like to think we have standard events here, we do see that the most epic of weekends go a little something like this:

Thursday
Arrival for VIPS if possible!

Friday
Tops’l Meet & Great: 10 am

Check in for all other lodging guests: 3 pm

Welcome Event: 5 pm - 8 pm

Saturday

Morning Setup of Event Space - 10 am

Guest Fun & Frolic - all day!

Ceremony - 4 pm

Cocktail Hour - 4:30 pm

Dinner - 6 pm

Last Call - 9:30 pm

Event Concludes - 10 pm

Sunday

Farewell Brunch - 10 am

Check Out - noon

We absolutely love our yurt space. However, it is an off-the-grid-adventure and is not appropriate for all group gatherings.

As we mention during our very first initial calls, guests must be able to hike to and from the yurt. We are able to assist with 2-4 TOTAL trips with guests who cannot make this trek. If your group has folks who cannot make this hike, an alternative location should be considered.

Additionally, it takes herculean efforts on our events team to produce an event of any kind down at this space. As such there is an additional $1500 location fee (minimum) for any events held at the yurt will be required, no exceptions.

YURT EVENT FAQ

• What is the layout of the yurt space?

  • The layout of the yurt event space is determined by the natural setting within the woods. Tables will be spread throughout the cleared areas in the woods, offering a really special setting. Alternatively, you can request a single, longer table. Please let us know your desired guest count for a single table, and we will confirm if the space can accommodate it.

• How is the yurt itself typically used for a welcome event, and can seating be arranged inside?

  • The yurt is generally empty. However, upon request, we can certainly arrange for a table or two to be set up inside. Please let us know your specific needs if you would like seating or a table within the yurt for guests who may want a break from the outdoors.

• Is there any heat mitigation (fans or airflow) in the yurt if it's a hot day?

  • No, there is no active heat mitigation such as fans in the yurt. This is an off-grid location. However, the yurt does have windows that can be opened and are screened to allow for natural airflow.

• What is the lighting situation both outside and inside the yurt? Is it sufficient after sunset?

  • We have bistro lights set up outside the yurt to provide ambient lighting. Inside the yurt, lighting will be dependent on what you choose to bring. We generally recommend that events held here conclude on the earlier side, allowing guests to safely make their way back up the hill before full sunset. It should be noted that this is an adventurous location and lengthy camp fires and such should be planned for up at the Campground.

• Based on your experience, would you recommend different timing for our event?

  • Yes, based on our experience, we recommend hosting your event in the late afternoon early evening.  This is primarily due to the lighting situation as the sun goes down and to ensure the comfort and safety of your guests as they navigate the property.

• What furniture is provided at the yurt area? Exact number of chairs, tables, benches? What is the total number of "seats" provided? Are you able to transport more furniture down if needed?

  • Please see a full list of furniture on our FAQ under Yurt.

  • Please let us know your confirmed guest count for the welcome event. We will ensure that there are enough seats available for your guests based on that number. If you have a specific vision for the furniture layout or require additional pieces, please discuss this with us, and we will explore if transporting more furniture to the yurt area is feasible.

• Is there lighting near or in the outhouse?

  • Yes, the outhouse will be provided with lighting in the form of candles and lanterns for your guests' convenience. Again, general timing to not be late at night/dark is recommended.

• We understand that for a few guests requiring transportation, you can provide it at no additional cost. Can you confirm if this applies to 3 or 4 people?

  • Yes, you are correct. We can provide complimentary transportation for up to two rides up and back from the yurt area. This can be used for transporting individuals or for bringing down decorations. If you require more than two total trips, we will need to discuss the additional logistical considerations. Please let us know how many guests in total will need a ride to the yurt.

• Is there an easy path to access the water? I saw the dock was removed from the site map but was previously shown.

  • There is no "easy" path to access the water directly from the yurt event space. The seating area offers a view of the water from its elevated position. Guests can enjoy the scenic views from the event space level, and there isn't a significant benefit to going down to the actual water level from this location. We also want to confirm that there is no dock at the property. Thank you for noting the discrepancy on the earlier site map.

• Will there be trash cans available at the yurt area?

  • Yes, trash cans will be provided at the yurt area for your guests to use.

• Will the campfire be lit for our event?

  • Yes, the campfire will be lit for your welcome event.

No outside wood please!

We will provide wood in the campground. Please let us know where you would like to have additional fires and for how many hours & we can help determine the right amount as well as have it delivered in advance of your event.

Hosts of larger celebrations typically order a larger amount to be delivered to the main picnic area in the campground, farmhouse, farm cottage prior to arrival – to supplement any that guests might purchase directly.

Property Signage:

We do not provide signage around the property outside what is already there (cabins, farmhouse, etc). We suggest you think about how you will be directing your group – information prior to arrival on where to park, how to get to locations of the first event, etc.

Bar Signage: We will provide basic signage for your bar/beverage service. If you require anything different, please let us know you will be bringing your own.

Printed Dinner Menus: We do have a template you are able to use for the menus for your event. We do not print these menus so this would be something to add to your plans.

We allow DRIPLESS taper candles in sturdy candle holders in our barn.

Votives are allowed on the perimieter of the barn - as long as they are in approved holders.

Any wax let on our items may result in additional cleaning fees - so please be mindful of the quality of candles you purchase.

Please review the following as it relates to outside rental management:

Drop off Timing. Our contract states that rentals are to be dropped off on Friday and picked up Sunday. We understand this is not always possible - and GENERALLY it is ok for Thursday drop off and Monday pick up but it must be included as a part of the discussion with your planner as part of the weekend timeline.

Drop off locations: Rentals should be dropped off in the location that they are going to be used. For example, ceremony seating needs to be dropped off at the ceremony site.

Outside Rental Storage. Any rental items that are not being used for the first event should be delivered to the mezzanine by the rental company (or the hosts). All items should be labeled with instructions on how and when they are to be used. Extra credit for pictures!

At Tops'l Farm, we've thoughtfully designed indoor options that ensure your ceremony remains beautiful and your celebration continues seamlessly, rain or shine.

Guest Count Under 80: For more intimate weddings, should rain arrive, your ceremony will take place on our charming event barn porch. This covered space can comfortably accommodate your guests (most all standing with room for a few chairs as needed) while still providing an intimate and picturesque setting.

The grand barn doors leading to the main event space will be closed, creating a lovely backdrop for your vows. If a processional is desired, one partner can ceremoniously enter from the outside, circling onto the porch for the ceremony. Immediately following your "I dos," our team will unveil the main event barn by opening the porch doors, where our staff will be ready to welcome your guests to cocktail hour with drinks on trays and ambient music. Let’s celebrate shall we?

Guest Count Over 80: For larger celebrations, the Plan B ceremony location can be a bit more flexible depending on the tent and additional buildings you have secured. It will be important that you work out these specific details with your Tops’l Farm Weekend Planner when you begin your planning process with them.

As a note, if you decide to have the ceremony outside regardless of weather, Tops’l Farm furniture cannot be used in the wet conditions and also we cannot have our team involved in last minute scrambles to make adjustments. As a note - please ask our owner Sarah about her hurricane wedding in Camden many years ago! We are quite keen to support you with a thoughtful and clear PLAN B strategy for all outdoor events.

Our culinary contract (which you wil sign at a later date during the process) states this for weather contingencies:

For culinary or bevrage events at outdoor locations, if weather (defined by a precipitation forecast of more than 30% according to the Weather Underground App at any point during the timeframe of your service) is predicted, the alternate location will be decided the day before the event by  12 PM EST by Tops’l Farm, not the host. While this is always a hard decision to make, it is important to ensure the safety of your guests and our team.

We have a great set of speakers in our event barn for your use. They are not wireless and we generally have one setup in the main event barn space, as well as the porch space.

Most DJs love these speakers and are absolutely welcome to utilize them for your event. To avoid disaster and last minute IT issues, please have your DJ reach out to our planner with any specific requests for information regarding plug ins and such.

If you require a microphone, please note this on your final details and we will have this available to your group - this microphone needs to be physically connected to the speaker, so please keep this in mind when planning the specific layout with your planner.

We do NOT have microphones or speakers for areas on the farm outside of the event barn, which includes a tented reception. Please plan for alternate sources with your DJ or band if this is required.

We love a good party! Can we go later than 10 pm?  

This is a great question and a key part of what makes our weekend weddings so special. The short answer is: the main event wraps up at 10 p.m., but the celebration is far from over!

Like many beautiful, private venues in Maine, we adhere to a 10 p.m. amplified music and event cut-off due to local ordinances. Our liquor license also allows us to provide bar service for a six-hour window, which perfectly paces the main reception that begins around 4 pm.

But here’s where the magic happens and what sets our venue apart. When the core reception ends, all guests not staying on the property depart, and the party transitions to an exclusive after-hours gathering for your nearest and dearest. This is an intimate, private continuation of your celebration for all 50 guests staying in our woodland cabins, cottage, Cider House and Farmhouse. 

We've found that couples love this setup. It allows them to have a beautiful, lively main reception for their entire guest list and then a more relaxed, private hang-out with their core crew. After a long weekend of events - this is often desired at this point in the weekend!  You can plan for late-night snacks, and your guests can bring their own beverages to enjoy. We can provide vintage coolers and you are able to enjoy the communal space at the campground for everyone to gather, unwind, and create lasting memories under the stars.

It's a beautiful, intentional way to ensure your wedding isn't just one long night but a cherished, weekend-long experience.

How do I book lodging?
You will receive a Lodging Link specific to your event during your planning kick off with us on 10/1.

Can my guests book individual rooms in the house properties?
Sorry, we only book the Farmhouse, Farm Cottage and Cider House with one reservation. The person who is booking the homes will have an opportunity to add “Participant Information” for all guests staying in the space for communication purposes.

Can I book extra nights? Extra nights may be possible and will incur additional nightly charges. This is an option during the booking process on the reservation platform. Please see the outlined detail in this same section for more info.

What if the contracted lodging is not booked by my guests?
If there are open spots on the property at 45 days prior to your event, we will add these to your final invoice and you will have to collect any final booking $$ from guests directly. If this IS the case, it is very important that you let us know if the spaces will be occupied so that we have contact information for all guests on property.

What ammenities are included?
All spaces have the following items for your comfort & convenience: linens, towels, pillows, basic bath items, and coffee/coffee maker. Iron & ironing board available in the Farmhouse, Farm Cottage & Cider House properties. The Farmhouse also has a full length mirror!

What’s the deal with cabin Assignments?

When your guests book - they will book a general cabin spot (just like a hotel room). If there are specific cabin assignments desired for your event, this must be sent 45 days prior to your event date via CAMP. Please consult our property map under the resource section for specific cabin numbers and locations. If we do not receive this, we will assume a random assignment is fine.

Are cots available?
Adding cots for children only are available (up to 5 per weekend) and need to be added to the reservation during the booking process. Pillows are included in the cot rental, but bedding is not.

Additional Tent Camping. This is not allowed at Tops'l Farm, sorry no exceptions.

What about my family member who has an RV? Can they park it somewhere? If you have one guest who has an RV/Camper/Sprinter Van setup - we can allow one self-contained vehicle like this to be parked at the Campground.

Check In Process. There is no formal check in for any lodging at Tops’l Farm. All self-check in info (what to pack, how to get to the cabin) is sent to the specific guest on the reservation prior to arrival.

Check In Timing. Please discuss your groups specific check-in and check-out times. Check in is typically 3pm day of arrival and will be planned as such unless we discuss prior to the event.

Check Out is noon on day of departure. If you require modifications to this timing, we will do our best to accommodate and will work with our housekeeping team to adjust if we can.

A note about brunch events on checkout day: We will require that guests are checked out of rooms (cars packed) before attending a brunch event so that we may get ready for the next group without a lot of late check-outs.

For the most robust information, please visit our Tour our Property Page

FARMHOUSE
4 bedrooms. 2 queens, 2 fulls, 2 twins. 3 bathrooms.

FARM COTTAGE (all single story)
2 bedrooms (full, queen) + 1 den daybed. 1.5 baths

CIDER HOUSE
4 bedrooms, 7 full beds, 1 king. 3 bathrooms.

WOODLAND CABINS - 11 total cabins
10 Cabins (2 twin beds, shared bathroom, no electricity)
1 Queen Cabin (queen bed, seperate bathroom, electricity)

For groups larger than our capacity (or because some people just prefer a “proper hotel”) you are in luck. Nearby towns of Camden & Rockland have lovely options for groups. Be sure to book early as spots tend to fill quickly, especially in the summer season.

Some of our favorites:

Waldoboro (just downtown)

The Waldoboro Inn

ROCKLAND (20 minute drive)

Rockland Harbor Hotel

250 Main

The Samoset Resort

CAMDEN (25 minute drive)

The Norumbega

Camden Riverhouse

Hotel 16 Bay View

Lord Camden Inn

Camden Harbor Inn

If you have lots of guests please look into

Northeast Charter Tour

Luce School Bus Charters

Country Coach Charters

We are only able to accommodate a total of 60 cars on the entire property (including vendors).

Often our guests would like to land on the property a day before (Thursday) or stay sometimes a bit later (Sunday night). We like to make this happen whenever we can….though there is often confusion on how to do this through our reservation system. We have created a LOOM video to help folks understand how to add an additional night to their reservation during the first booking, or after they have booked and they are looking to edit their existing reservation.

Please view the video here and share with your guests as needed!

We offer a couple of ways for hosts to handle the cost of lodging for their guests at Tops'l Farm:

Option A: Covering the full cost: If you plan to pay for all or some of your guests' lodging by booking the spots directly, please be aware that we require specific information for each guest. This includes their name, email address, phone number, and the type of lodging they will be staying in. Our team will request this information during your 45-day call. This allows us to communicate with all lodging guests directly, especially for important updates and safety information.

Option B: Covering a partial cost: If you prefer to cover a portion of the lodging expenses for your guests, we can set up a discount code for a specific amount. You can then distribute this code to your guests, who can apply it when they make their own bookings. The total value of these discounts will be reflected in your final change order and on your final invoice.